Terms & Conditions
1. General information
Slap Adventures (the “Event”) is an event and not a race or time trial.
Participants must not compete at any level with other participants or road users and must not place any bets relating to this event. Anyone found doing this will be removed immediately from the Event with immediate effect and the remainder of your trip canceled without refund. You must drive with care and attention for your own safety and the safety of others.
All persons booked under the lead name of the booking agree to these Terms.
Slap Adventures is not a guided tour – it is a navigational event where you will be given checkpoints that you are expected to navigate to with your own map/Sat Nav system. Some cars will be travelling in convoy along the suggested route however you are free to follow/find any route of your choosing.
2. Age restrictions
All participants must be 18 years of age and above.
3. Entry Fee
All entry fees must be paid by the payment deadlines quoted at the timing of booking, which in most cases is no later than 90 days prior to the event start date. Deposits and entry fees are non-refundable. Any team entering or paying their final balance after the payment deadline will incur a £250 GBP Per Person late entry fee. The entry fee for mainland Europe events include pre-booked return EuroTunnel le Shuttle transfers and overnight parking for each day of the Event.
The entry fee does not include any personal expenses during the event including petrol, public transport, taxis, tolls, food, drink, fines, personal loss or damage or any other expenses of any kind. Any expense is the sole responsibility of the participant and any unpaid charges will be invoiced by the event organisers and payable within seven days.
NO refunds of any kind including the entry fee will be made under any circumstances including, without limitation, if at any point after you have entered the Event (i.e. after paying any sum towards taking part in the Event) you are unable to participate for any reason. There will not be any refunds during the whole period of the event. If you are unable to continue, or decide to drop out of the event, for any reason whatsoever the Organiser will NOT make any refunds of the entry fee or pay compensation to you. Each stage has sufficient time to arrive at each destination. If any team does not manage to complete any part of the route and unable to take part in any part of the event, you will not be entitled any refund of the entry whatsoever.
4. Hotel Accommodation
All participants receive a Quality hotel in each city during Events as part of the entry fee, including breakfast. For teams of two, accommodation will be either a twin or double room; for teams of three, a triple room (double or twin with an additional single bed); for teams of four, two separate twin or double rooms will be provided. Slap Adventures will do our best to provide the requested room time (either twin or double) but this cannot be guaranteed. Your credit card must be provided for each room as a security deposit when checking in, this is only for any additional charges (such as food or drinks) or damages. A single occupancy upgrade is an option for an additional charge.
5. Cancellation/ Changes
Changes made by you:
If you request, we will endeavour to make any minor amendments to your booking. Any amendments must be notified to us as soon as possible. If we are able to implement the changes an administration fee of £50 per person will be levied in addition to any further direct add on costs.
If we feel the changes you are proposing are beyond “minor” then we reserve the right to treat the amendment as a cancellation of the booking in line with the terms and conditions set out in “Cancellation made by you”.
Changes made by us:
Although very unlikely, from time to time we may need to make amendments to your booking. Owing to the nature of bookings made with third parties months in advance, changes are sometimes unavoidable. Any changes we need to make will be notified you as soon possible.
Changes can vary from something relatively minor such as changes to a ferry departure time or simply a change to the planned route to something major like a change of accommodation.
Cancellation of the Tour
Cancellation made by you:
If you cancel your booking on a tour you must notify us in writing as soon as possible. You will be liable to cancellation charges as detailed below.
NOTICE PERIOD AND CANCELLATION CHARGE
Period before tour start date that written notification is received, and amount owed as a percentage of the total tour cost:
More than 12 weeks – 50%
Less than 12 weeks – 100%
Cancellation made by us:
We reserve the right to cancel your driving event under any circumstances. If an alternative equivalent driving event is available we will first offer you the option to go on this (or allow you to use your entry fee pound for pound for another tour). Otherwise you are entitled to a full refund of all money received from you up to the time of the cancellation.
If the cancellation of your booking is due to the reasons below (see “Termination made by us” or “Force Majeure”), we reserve the right to cancel your booking without refund of any monies received from you.
Any teams who have not paid their final balance including any late fees within 30 days of any event will be cancelled without refund. The Organisers reserve the right to change the event schedule, route and hotels without prior notice if and when required.
Termination made by us:
In the interest of all concerned, we reserve the right to prohibit your participation in the tour if we become aware of any illegal, inappropriate or antisocial behaviour. If this condition is enforced you will in no circumstances be entitled to any refund of the booking fees and we will not be held responsible for any additional costs you incur as a result of your termination.
6. Code of Conduct
Participants must conduct themselves sensibly, acting responsibly and in an appropriate manner at all times. You must not consume alcohol whilst driving, drive whilst under the influence of alcohol (or any other intoxicating substance) or drive if your ability to do so safely is compromised by illness, lack of adequate rest, or any other condition. Any illegal behaviour will result in the cancellation of your participation without refund.
All participants must adhere to all applicable laws and regulations of each and every country you travel in, this includes without exception all speed regulations, visas, laws of the road, laws relating to the safety of your vehicle and laws relating to the possession or use of alcohol, drugs or other prohibited substances. You cannot participate in any other vehicle than the one you are registered with unless authorised by the organisers. If for any reason you decides to withdraw from the event your fee is neither transferable nor refundable under any circumstance.
It is up to you to ensure that you are fully up to date with the driving requirements for each country you visit. Some countries require you to carry certain equipment.
8. Eurotunnel le Shuttle / Ferry Crossings
All Eurotunnel le Shuttle / Ferry crossings are pre-booked and provided as per event description on the Slap Adventures website. If any participants miss a planned EuroTunnel Train / Ferry then they are subject to a possible administration fee from the transport company which they will be expected to pay.
Slap Adventures (the “Organiser”) accepts no responsibility for the consequences of you being refused entrance or exit in to or out of any country or city during the event including any cost incurred, this is all the participant’s responsibility and in particular any additional costs incurred are solely the participants responsibility.
You will indemnify the organiser, its directors, officers, employees and consultants against any and all claims, lawsuits and causes of action whatsoever or howsoever arising and brought against them by any third party as a result of your action or participation in the event, including without limitation, your violation of any laws or regulations or your breach of these Terms and Conditions of entry.
11. Licence and Insurance
All drivers must hold a full valid and unrestricted driver’s license and a current and valid passport along with any other visa requirements. This is the sole responsibility of the participants.
Participants are responsible for ensuring their vehicles used in the event are properly licensed, adhere to all laws and vehicle specifications required in the country/state of travel, and fully insured for use on the public highways in all countries detailed in the itinerary.
You must obtain and maintain appropriate vehicle insurance to cover your participation in the Event and shall provide proof of such insurance on registration day in a form satisfactory to the Organiser, this can be a cover note or certificate of insurance. Appropriate insurance includes, without limitation, minimum third party motor liability insurance, medical insurance and personal liability insurance, in all cases disclosing to the insurers that you are participating in the Event. If you have hired a car, a ‘vehicle on hire’ certificate should be shown at registration. Although Slap Adventures check insurance during registration, participation insurance is the sole responsibility of the participants.
You agree to have the ‘Slap Adventures’ and any official event sponsors’ stickers placed on your vehicle at all times during the event. Stickers will be subtle and in keeping with the luxury brand and aesthetics of the vehicles. All stickers are non-permanent and are easy to remove and will not leave any damage to vehicles. The Organisers are therefore not responsible for any claims of damage to your vehicle as a result of applying or removing of such stickers.
13. Image Rights
All participants consent to be photographed and to be included in any filming of Events. You consent to the use of your name, image, likeness, voice and biographical material in connection with any and all footage, publicity and related promotional material. Participants are only entitled to take photographs and film footage of the Event for non-commercial purposes.
14. Intellectual Property Rights Including Copyright
a) The names, images and logos identifying slap Adventures and all associated companies or third parties and any products and services are proprietary marks of these parties. Nothing in the Terms shall be construed as conferring to you any licence or right under any intellectual property right of any of the above parties unless expressly stated otherwise.
b) All copyright, trade marks and other intellectual property rights in the Website (including the design, arrangement and look and feel) and all material, software or content supplied as part of the Website, shall remain at all times our property or the property of our licensors and is protected by intellectual property law.
15. Copying the Event
By agreeing to our Terms you are agreeing that you will not organise, invest or fund a rally or similar driving event which attempts to replicate this Event or any of its unique features, activities and components or which seeks to benefit in any way from the Organiser’s branding or goodwill. Doing so will result in immediate legal action from the Organiser.
Once an entry fee, deposit or part payment has been paid for entry into a Event, this fee is non-transferable to any other future Events, any other teams or any part payment of any future Events, unless a pre-arrangement is agreed with the Organiser prior to making your booking.
17. Force Majeure
The Event organisers cannot accept liability or refund monies if the Event has to be amended or cancelled due to any circumstances outside our control or that we could not foresee or avoid. Such as (but not limited to) war, threat of war, riot or civil unrest, terrorist activity, industrial disputes, natural disasters, adverse weather conditions, ferry delays or traffic delays. Neither can we be held responsible if certain attractions change their opening times or are closed.
18. Travel Delays
Unfortunately, it is the nature of making bookings in advance that prearranged events may be delayed for reasons out of our control. Any travel delays both before and during the tour, whether foreseen or not, can in no way be deemed to be our responsibility and therefore we will not be liable for any extra costs you may incur. Examples of such costs are, but not limited to, hotels, ferry crossings, hire cars, meals and drinks.
These conditions apply regardless of the how the delays were brought about. Examples are, but not limited to, adverse weather conditions, natural disasters, technical difficulties industrial disputes. For whatever reason you are unable to complete the tour you will in no circumstances be entitled to any refund for any unused services booked on your behalf.
19. Disclaimer of Warranty
You will indemnify Slap Adventures, its officers, directors, employees, consultants, agents and sponsors against any and all claims, lawsuits and causes of action brought against them by any third party as a result of your action or participation in the Event, including without limitation, your violation of any laws or regulations or your breach of these Terms and Conditions of entry.
20. Violation of Terms
If any participants violate any of the above terms and conditions or refuse to follow the instructions given prior or during the Event by the Event organisers, you may be prohibited from any or further participation in the Event.
These terms and conditions and your participation in the Event are governed by English law and you submit to the jurisdiction of the Courts of England.
22. Third Party Tours
Tours run in conjunction with a named third support (e.g. car dealers and car clubs), are wholly controlled and run as Slap Adventures Ltd and all appropriate terms and conditions apply between Slap Adventures Ltd and clients booking on the tour. The third party promotion merely constitutes a voluntary support of the tour and does not form any part of the contract between Slap Adventures Ltd and its customers.
If the third party removes their support for whatever reason (e.g. personal injury, business closure or even through choice), this will in no way, unless specifically notified by Slap Adventures Ltd, infringe in any way, the ability of the tour to proceed. Slap Adventures Ltd will of course, given the time scale available, endeavour to replace the support that the third party has withdrawn and appoint an appropriate substitute. Please note it may not be possible to replace third party support should insufficient time be available to us from the time that we are made aware of any third party support cancellation to the time of the commencement of the tour.
Should Slap Adventures Ltd cancel a tour due to the removal of a third party’s support, all clients monies will be refunded in full.
If you, the booking client, decide to withdraw from a tour owing to the withdrawal of third party support, you will be governed by the charges set out in “Cancellation made by you”.
Acceptance of Terms and Conditions: In booking a tour you are deemed to have read and fully understood the terms and conditions of participation and agree to be bound by them in their entirety. If upon reading these term and conditions you do not understand any part of them, you must contact us before paying your deposits.